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Old 01-17-2017, 11:43 AM   #4
bbdrew
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Join Date: Jul 2015
Posts: 19
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I don't know exactly the legal requirements to write off parts, but below is the process that I have been instructed to follow when we "write off parts".
1.The parts are itemized in an excel worksheet with the part number, description, qty, cost, and extended cost. This worksheet is printed when "write offs" occur and signed by me the parts manager.
2. Prior to pulling the worksheet a photo of each part is taken showing it in "new" condition.
3. Repeat #2 for all parts on worksheet.
4. The parts are taken out of packaging and destroyed, as much as possible.
5. A photo showing the destroyed parts is then taken and another photo is taken showing the destroyed part in the dumpster.
6. The photos are then stored on a file in the computer, backed up on the cloud, and a secondary cloud backup, and the worksheets and all photos are stored on a USB given to the controller once a year.
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